The** Immunizations** section allows you to manage vaccine requirements and dose schedules for your organization. These settings define how immunization compliance is tracked for all students in your system.

To access Immunizations:

1. Go to Settings
2. Select Immunizations

Important Before You Begin

Butterfli includes** preloaded vaccine examples** to help you get started.

However, immunization requirements vary by region, province/state, and licensing authority.

Best practice:

Review and update all vaccines and dose schedules to ensure they align with the requirements in your jurisdiction.

System-Wide Impact

Immunization settings apply to **all students **in your system, including:

• Newly enrolled students
• Existing students

Important:

If you update a vaccine or dose schedule,** existing student records are not retroactively updated. **Changes apply only to future tracking and new records.

Add a New Vaccine

To create a new vaccine:

1. Click Add Vaccine in the top-right corner of the Immunizations page
2. Complete the fields in the Add Vaccine window, as outlined below

Vaccine Name:

Enter the full name of the vaccine.

Example:

DTaP – Diphtheria, Tetanus, acellular Pertussis

Use clear, standardized naming so vaccine records are easy to understand and audit.

Required Vaccine:

Select Required if the vaccine is mandatory for enrollment at your school.

If unchecked, the vaccine will be tracked but not enforced as a requirement.

Scheduling Doses

Each vaccine can have **one or multiple doses, **depending on your requirements.

You can add additional doses by clicking** Add Dose.**

Each dose must be scheduled using one of the following options:

Due at Age:

The dose becomes due when the student reaches a specific age.

Example: Dose 1 is due at 2 months of age.

**Important: **

For this option to work correctly, student birthdates must be entered and accurate.

Due Within (Enrollment-Based):

The dose is due within a specified number of days after a student enrolls.

**Example: **Dose is due within 30 days of enrollment.

This option is useful when immunizations are required shortly after admission, regardless of age.

Due In (Relative to First Dose):

(Not available for Dose 1)

The dose is due a specified amount of time after the** previous dose.**

You can define the interval in:

• Days
• Weeks
• Months
• Years

**Example: **Dose 2 is due 6 months after Dose 1.

Fixed Every Year:

The dose is due on the same calendar date every year, regardless of enrollment date or age.

Example: An annual vaccine due every year on September 1.

Best practices:

• Confirm immunization requirements with your local health authority
• Ensure birthdates are accurate before using age-based schedules
• Document your vaccine logic internally for staff reference
• Review schedules annually to stay aligned with regulatory changes