Manual enrollment allows you to add** current, future, or additional programs** to a student’s record. This is commonly used for mid-year enrollments, future planning, re-enrollment (reenrollment), or assigning add-on programs such as extended care.

Access the Enrollment Management View

To manually enroll a student:

1. Go to Students
2. Select Directory
3. Click on the student you want to enroll
4. In the** Overview** tab, scroll to the Program and Classroom section
5. Click Manually Enroll

This opens the **Manage Enrollment **window for the selected student.

Understanding the Program & Classroom Section

Within the** Manage Enrollment** window, you can view** all programs associated with the student, **including:

• Past enrollments
• Current enrollments
• Future or scheduled enrollments
• Primary programs
• Add-on programs

This view provides a complete enrollment history and helps prevent duplicate or overlapping enrollments.

Add a Program to a Student

To enroll the student in a new program:

1. Click Add Program
2. Select the program you want to enroll the student in

(This is why including the school year in program names—e.g., “Toddler Program 25/26”—is strongly recommended.) 3. Select the **start date and end date **for the student’s enrollment

Classroom Assignment (Optional):

• You may assign a classroom at the time of enrollment
• Classroom assignment is** optional**
• If you do not assign a classroom now, you can assign one later without affecting enrollment

This flexibility allows you to enroll students before classroom placements are finalized.

Save Your Changes

After adding the program:

1. Scroll to the bottom of the** Manage Enrollment** window
2. Click Save Changes

Important:

Enrollment changes are **not saved automatically. If you close the window or navigate away without clicking Save Changes, **all updates will be lost.

Important Note

• Program dates must fall within the program’s configured runtime
• Classroom assignment can be deferred if capacity planning is still in progress
• Avoid overlapping enrollment periods unless intentional
• Always confirm eligibility indicators before saving